Hardy PTO meeting minutes, Tuesday, March 5, 2013

Hardy PTO meeting minutes, Tuesday, March 5, 2013 Nagaokakyo Visit – Deb has asked that we give Field Day t-shirts to the visiting students and their chaperones (they will be visiting May 2); we voted to appropriate $$ (on the order of $150) to pay for this. Events: Parent’s Night Out (last Thursday) was lovely, but turnout wasn’t great. Margaret suggested that we may be overdoing events, and thereby dissipating enthusiasm. Betsey commented that too many of our events get handled by the same core group of people. She suggested making a school-wide push for volunteers for the upcoming events. Laura Doherty suggested following the Bishop model, which involves a coordinator who works with room parents; also, each grade is in charge of an event. We also agreed that we need to keep documentation about each event online (probably using google docs). Skating party: it’s up in the air whether we even have someone to coordinate this. Heather suggested we skip it this year, or perhaps join in with HASP. We all agreed that it is fine to skip it this year. International Festival (April 27th): Pinal (co-organizer) raised some questions about the mechanics of soliciting contributions from restaurants. Volunteers will be solicited soon. Literacy Night: Coming this Thursday (March 7); Margaret needs baked goods, and people to help set up 5 - 6. Walkathon: Need a date. Deb suggested May 3 (a Friday), with a rain date of May 10. Plan to kick this off the day before April break (April 12). Heather suggested special Hardy Walk-a-thon pencils as prizes. Fit Girls: There will be a meeting on March 19th; close to 40 girls are now signed up. Teacher Appreciation: Will be May 6 - 10. Jill Swilling is looking for 2 or 3 people who are coordinated and detail-oriented, to help her pull this off. Field Day: Susan Dorson has been asked to coordinate this. We settled on June 14, with the 21st as rain date. Victoria offered to help coordinate. BBQ: We chose June 4th, with a rain date of the 5th. Marci has a contact at the Medford Whole Foods. AEF Trivia Bee (March 24th). Financial Report: Annual Appeal just exceeded its goal. (See attached report.) Principal’s Report: Deb filled in some details about the Sister City visit. Snow days: currently, the last day is June 27th; we have one more snow day left. If we go beyond that, we may have to take a day out of April vacation, or use a Saturday, or part of Good Friday.