Minutes from July 24 2012 PTO meeting

Hardy PTO Meeting Minutes Tuesday, July 24, 2012 Planning for SY2012/2013 • September – lots of events, need lots of volunteers o Before school: teacher lunch on 9/4, teacher breakfast on 9/5 – need bakers o Welcome coffees on 9/6 and 9/11 (kindergarten) - need bakers o Back to School Night – use Elmos to present • Discussed PTO organized events throughout the year – need organizers, please get in touch with Ned or Heather if you’re interested in helping out. Will try not to schedule events always on Thursdays. • New idea: Eva Bitteker suggested having parent breakfasts in kindergarten classrooms (maybe other grades) to facilitate parent connections/involvement (opp. to learn more about PTO activities) • Looking for grant writing expertise as well as in-house CPA for tax assistance Financial Report • Approx. 15k in bank account – need to spend down, possibility: in-house teacher grants, also can leverage AEF grants with PTO money • Decided to maintain benefactor rate at $150 and include details about what certain amounts fund • Will focus fundraising /appeal effort on expanding donor base • Did not receive sufficient field day t-shirt payments, need to collect in advance Field Trip Funding • Decided to continue funding field trips – should note cost per child of field trips in appeal letter and that we are the only school that fully funds field trips (makes parent’s lives a lot easier, etc.) Other business • Kate Kapstad asked if we should reconsider using Bookends. The group agreed continue with Bookends and request no toys. Next PTO Meeting: Tuesday, September 18 (allows for more time to get the word out to new families and kindergarten families)