Hardy PTO Meeting AGENDA
Wednesday, March 7, 2012
6:30 – 8:00
6:30 – Introductions & cookies
• Minutes – now posted - please look and let Ned know if you have any comments
6:40 - 7:10 – 2011 Events/Projects
• School pictures update: Oct. 16. We have a contract with Hayward photography - tentative date of Oct. 16th for next year.
• Directory! - it’s here!!! Please note that the some email addresses for PTO and school are incorrect.
• Redistricting - lot of controversy but Kathy Bodie has come up with a plan for everyone to stay where they are – with possible exception of a few Hardy kids north of Mass Ave. – and the redistricting will occur over time as new children enter the school system. With the boundary areas (buffer zone), you will be able to state a preference where you go but that could be overridden by school capacity issues.
• Winter concert: thanks! - let’s ask Julia if she will put together “thank you” certificate for our pianist.
• Game night – Thursday, March 8 (Sam’s night TBA) - tomorrow.
• Skating party – April 14 (Saturday), 1-3 pm; Ken Zimmerman is organizing (thank you Ken!), let him know if you can help. This is good for all levels of skaters. There is a section for slower skaters.
• International Festival (Heather) - Sat. Mar. 31st; getting a good amount of volunteers, need help with behind the scenes craft preparation. Keep an eye out for raffle basket requests.
• Teacher appreciation 5/7-11 (Jill & Katie)
• Walk-a-thon: 5/11 (rain date 5/18) - might have the 4th/5th graders start first to manage the crowd. Betsey asked what people think about requiring parents to walk with their kindergarteners. The group felt that as long as the parent is present and that there is plenty of supervision along the route, then it is not necessary.
• Colonial Day (May 30) - Sarah Kelly is coordinating.
• BBQ: week of June 4 - 8? (Class night is 14th), perhaps the 6th or the 7th; Friday would not be good if we want to have teachers there.
• Field Day (June 8)
• 5th Grade Plant/Flower Sale - need to make sure we have plenty of plants since it sold out early last year. Ned said to talk to Barbara now to plan ahead.
• Hardy Garden - Ms. Dicifuentes will be a pilot teacher and will incorporate garden activities into her class curriculum every week.
•Ned mentioned that he and Susan Dorson are working with some teachers to help with math. There will be a math day (“Pi Day”) next Wednesday (3/14).
7:10 - 7:30 – Nominations for next year
According to our bylaws, we are supposed to have a nomination committee and a vote on PTO positions and facilitate school council elections. Perhaps we may want to review the bylaws to make sure they reflect how we want to manage things going forward. So please start thinking about these issues so we can get the ball rolling. Betsey suggested that we send out a message to the current members holding positions to see if they will continue. We need to send the nominating form home or perhaps try something like survey monkey.
7:30 - 7:50 – Money issues
• Appeal update - we’re at $14,462, 100 families have contributed. Recent purchases include $1,782 for 2 Elmo cameras, 1 projector and 1 cart; $81 for 3 locks; $698 on library books. Recent income includes: $248.60 from annual appeal; $183 from Shop Wilson Farm; $180 from Winter Concert breakfast. Todd Morse has been speaking with playground equip. company and they have found a way to use the old zip line structure. He is asking us for some money to help pay for it - $1250. The board agreed that this was OK and it is already in the budget. The board also would like Todd to review the kindergarten structure, there is a chime missing.
• 5th grade graduation issues? - Sarah Kelly is the treasurer for the 5th grade graduation committee. Ned said we need to think about how we spend PTO funds in general. There needs to be some oversight on different events to make sure that monies are spent in keeping with the PTO’s mission.
• Spending committee
7:50 - 8:00 – Stuff we forgot to add to the agenda
Date of Next meeting – Tuesday, April 3
